Compliance Audit Committee

Application for a Municipal Election Compliance Audit

Compliance Audit Committee Terms of Reference

What is a Compliance Audit?

A compliance audit is an audit of a Candidate’s or Third Party Advertiser’s campaign finances and his/her compliance with the provisions of the Municipal Elections Act, 1996, as they relate to election campaign finances.

How do I view a candidate’s municipal election campaign finances?

Copies of the required Form 4 Financial Statement for each candidate are available on the Township’s website www.scugog.ca/election. You may also request a copy from the Clerk’s Office. 

What must I do if I have a concern about a candidate’s election campaign finances?

If you believe that a candidate’s or Third Party Advertiser’s campaign finances contravene the Municipal Elections Act, 1996, you may submit an Application for a Municipal Election Compliance Audit to the Township Clerk. 

Can anybody request a Municipal Election Compliance Audit?

In order to request a Municipal Election Compliance Audit you must be an elector who is entitled to vote in a municipal election. You must also be a Canadian citizen, at least eighteen (18) years of age and not be prohibited from voting under subsection 17(3) of the Municipal Elections Act, 1996.

When can I file a 2018 Application for a Municipal Election Compliance Audit?

The application must be made on or before June 27th, 2019, being ninety (90) days after the last date for the candidates’ and Third Party Advertisers’ filing of Financial Statements for the 2018 election or, in the case of an extension of the campaign period, within ninety (90) of the supplementary filing date.

Is there a cost for filing an Application for a Municipal Election Compliance Audit?

No. However, if an audit is ordered and the report indicates there were no apparent contraventions and the Committee finds there were no reasonable grounds for the application, the Township of Scugog is entitled to recover the auditor’s fees from the applicant.

How do I prepare a 2018 Application for a Municipal Election Compliance Audit?

The Application for a Municipal Election Compliance Audit form is available from the Township of Scugog website (above) or may be picked up at the Clerk’s Department at the municipal office, 181 Perry Street, Port Perry.

Your application must include:

  • Notice that you are an eligible voter
  • Your name and contact information
  • Name of the candidate or Third Party Advertiser whose campaign finances you are requesting an audit for as well as the office (if candidate) for which they were running in the 2018 election
  • The reasons that you believe the candidate or Third Party Advertiser has contravened the provisions of the Municipal Elections Act, 1996, as they relate to campaign finances
  • Any other relevant information
  • The date that you submitted the application to the Township Clerk
  • Your signature

Where do I send my application?

The application should be sent to the Township Clerk, 181 Perry Street, P.O. Box 780, Port Perry, Ontario, L9L 1A7. An application for a Compliance Audit of a school board candidate or the office of Regional Chair should be sent to the Secretary of the appropriate School Board or the Regional Clerk for the office of Regional Chair. Please note that applications will not be received by e-mail or fax.

How long will it take for my application to be heard?

Within ten (10) days of receiving your application, the Clerk will forward it to the Compliance Audit Committee. Within thirty (30) days of receiving your application, the Compliance Audit Committee will consider the application and decide whether to grant or reject it.

Will I be notified of the date?

Yes. The applicant, Candidate or Third Party Advertiser will receive notification of the date when the Committee will consider the application.

What happens if the Committee grants the application?

If the Committee grants the application, it will appoint an auditor to promptly start the audit of the candidate’s or Third Party Advertiser’s campaign finances to determine whether they complied with the provisions of the Municipal Elections Act, 1996.

What if I don’t agree with the decision of the Committee?

The decision of the Committee may be appealed to the Superior Court of Justice within fifteen (15) days after the decision is made. The Court may make any decision that the Committee could have made.

What happens once the auditor completes the audit?

Once the auditor has completed the audit, he/she will provide a report to the Township Clerk, the Candidate or Third Party Advertiser and the applicant. The Committee will consider the report within thirty (30) days of receiving it and determine whether legal proceedings against the Candidate or Third Party Advertiser should be commenced.

Who pays for the auditor?

The Township pays for the auditor’s cost. However, if the auditor's report indicates there were no apparent contraventions and the Compliance Audit Committee finds there were no reasonable grounds for the application, the Township of Scugog is entitled to recover the auditor’s fees from the applicant.

Check if you are on the Voters' List

Voters' List

Not on the Voters' List?

Please complete the Application to Amend the Voters' List Form - EL15 and return it in person to the Municipal Office at 181 Perry St., Port Perry.  You will be provided with your Vote-by-Mail Kit at the time of filing your Application.

 Check what Ward you are in

The 2018 Municipal Election Ward Boundaries have changed. To check if your Ward has changed please review the Ward Maps below. 

Notice of Ward Boundary Changes

The Notice of the Ward Boundary changes shows the major changes to the Ward Boundaries for the 2018 Municipal Election and also provides some additional information. 

Interactive Ward Map

Residents can use the Interactive Ward Map to search their municipal addresst to find out what Ward they are in. Please note that the Interactive Ward Map is for convenience only. For accurate reference please refer to the voters' list. 

 Printable Ward Maps

 A Printable Ward Map is a PDF of the Ward Boundaries in print form. There is one map that shows the entire Township and five individual maps that shows each of the five Wards:

Ward 1

Ward 2

Ward 3

Ward 4

Ward 5 

Check the list of Candidates

List of Certified Candidates for Council 

List of Certified Candidates for Council

List of Certified Candidates for School Board Trustee

List of Certified Candidates for School Board Trustee

How To Vote in the Scugog Election

The Township of Scugog has authorized the use of Vote-by-Mail is the voting method for the 2018 Municipal Election. A ballot will be mailed to each qualified elector on the Voters' List. The Vote-by-Mail Kit will consist of:

  • Voting Instruction Sheet
  • One Composite Ballot
  • One Ballot Secrecy Envelope (black and white)
  • One Voter Declaration Form
  • Yellow Return Voting Envelope with prepaid postage

Please follow the step by step instructions in this Vote-by-Mail Tutorial to ensure that your vote counts.

Additional Resources:

Voters' Guide

2018 Voters' Guide for Ontario Municipal Council and School Board Elections

Who can vote?

A person is entitled to vote in a municipal election if they are a qualified elector. That means, you must be:

  • A resident of the Township of Scugog, or an owner or tenant of land in the Township, or the spouse of such an owner or tenant;
  • A Canadian citizen;
  • At least 18 years old; and
  • Not prohibited from voting by law

If you are not a resident of the Township of Scugog, to vote for a School Board Trustee, you must be:

  • An owner or tenant of residential property in the area of jurisdiction of the school board, who does not support any other board

Who cannot vote?

The following are prohibited from voting in a municipal election:

  • Serving a sentence of imprisonment in a penal or correctional institution
  • A corporation
  • Acting as executor or trustee or in another representative capacity, except as a voting proxy
  • Convicted of a corrupt practice described in section 90(3) of the Municipal Elections Act, 1996

Accessibility Plan

Scugog 2018 Municipal Election Accessible Plan

AMCTO Candidate's Guide to Accessible Elections

Notice of Nominations for 2018 Municipal Election

Nominations for the 2018 Municipal Election were accepted for Mayor, Regional Councillor, Ward Councillors (5), Regional Chair and School Trustees commencing May 1, 2018 at 8:30 a.m. and closing on July 27, 2018 at 2 p.m. Persons elected to office during this election will be elected for a period commencing December 1, 2018 until November 14, 2022.

Notice of Nominations - 2018 Municipal Election