For the facts on this item, be sure to visit our Fairgrounds Community Outreach project page at my.scugog.ca/fairgrounds
Scugog Council selects Darwin Logic Inc. to conduct Port Perry Fairgrounds Community Visioning Exercise
Scugog – At the September 15 Special Council meeting, Scugog Council discussed the Request for Proposal (RFP) submissions for the Port Perry Fairgrounds Visioning Exercise. Staff reported to Council that 18 organizations expressed interest in this project, registering and receiving an official copy of the RFP documents. From that group, seven businesses submitted a compliant proposal by the August 29 deadline.
Following staff’s recommendation, Council awarded the contract to Darwin Logic Inc. (operating as Darwin Pivot) in the amount of $92,553 (excluding HST) budgeted from the Municipal Projects Reserve that funds the corporation's projects in areas such as IT, development of community strategies, master plan studies, and consultation projects. Darwin Logic Inc. has assembled a team of experts who have experience in demography, land use planning, stakeholder engagement, and program evaluation. They have conducted visioning and public consultation exercises in the past and offer the expertise to create a well-rounded community-driven vision for the fairgrounds.
Meet the Darwin Logic Team leads for this project:
- Emily Hazell; Data Scientist and Organizational Strategist
- Troy Glover; Public Engagement, Placemaking, and Civic Participation Practitioner
- Robert Voigt; Registered Professional Planner
They will also be assisted by three other Darwin Logic Team members as they work together and collaborate with the community to complete the Visioning Exercise. You can view full bios of the team on our Fairgrounds Community Outreach project page.
Mayor Wilma Wotten shared Council’s hope for the project. “I thank the staff for delivering on what we asked for and finding an impartial project team like Darwin Logic to lead the consultation to gather and develop ideas from the Scugog community. My wish is that all voices are captured over the next nine months from the Agricultural Society, other organizations, families, youth and our seniors to ensure we hear from as many voices as possible on ideas and proposals to create a space that provides an array of benefits for all Scugog residents.”
The consultation is expected to begin this fall, offering in-person, virtual, and digital opportunities for participation. This is crucial to gather input from as many people as possible, enabling the creation of a comprehensive vision.
Project Timelines:
Activity/Deliverable |
Timelines |
|
Contract award |
September 15, 2025 |
|
Phase 1 - Start-up/Analysis of existing conditions |
Late September into mid-October 2025 |
|
Phase 2 - Initial community and stakeholder engagement |
Late October 2025 to January 2026 |
|
Phase 3 - Idea analysis, synthesizing draft vision components, and Interim Report |
January to February 2026 |
|
Interim report and presentation to Council, and approval to move forward with the remaining project phases |
Late February 2026 |
|
Phase 4 - Follow-up community and stakeholder engagement |
March to April 2026 |
| Phase 5 - Draft and complete the final visioning report/concept plan | May 2026 |
|
Final report and presentation to Council for consideration and selection of the vision for the property |
Mid-June 2026 |
The full report, including the project scope of work, can be found through the September 15 Special Council Meeting agenda. You can also view the recording of the meeting livestream.
The Township will provide updates as the process begins. Be sure to follow us on social media and subscribe to our news reel to never miss an update.
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Media Contact: Communications and Strategic Projects, Township of Scugog
905.985.7346, media@scugog.ca
@TwpofScugog
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